Easy File Share in Google Slide Presentation

Curious about the best way to share your Google Slide presentation? Then we, GraphyPix LLC, have an exciting announcement! The process is relatively straightforward. Discover various methods to share your Google Slides presentation. Your ideal approach will hinge on your delivery method, the necessary file format, and the characteristics of your audience. Are you looking to share for the purpose of having a colleague proofread and edit, or to provide an online audience with a digital handout experience?

Since Google Slide presentation operates entirely online, you can effortlessly share your presentation with others beyond just sending an email attachment. Discover five effective ways to share your Google Slides presentations, ensuring you find the perfect method to suit your needs!

First, let’s locate the Share function in Google Slides before diving into the details:

• Launch Google Slides and select File from the top menu.
• Select Share from the top of the drop-down menu
• Alternatively, click the Share button located at the top right corner of your window.

1. Sharing Google Slide Presentation with Individuals and Groups

With the Share feature in Google Slide presentation, you can effortlessly distribute your Google Slides presentation to multiple individuals and groups simultaneously. This is beneficial when your teammates need to work together in the same pitch deck template google slides or when you seek feedback from a colleague or client. Sharing with individuals and groups enables you to customize editing permissions for each contact by exploring how to copy a slide in Google Slides. Each contact can be granted the ability to view the document, add comments, or edit it directly. You have the freedom to set different permission levels for each contact you share with, providing you with exceptional flexibility.

Hit Share to open the pane for sharing with individuals and groups

Next to Add persons and groups, you can start by entering the name or email address of the person you want to share the deck with. As you begin to type, a curated list of recommendations will emerge. After choosing the appropriate contact, their name will be displayed prominently at the top of the pane. To share with someone not in your contact list, enter their complete email address.

Simply click the small cross beside the contact name to remove the selection

Google asks the user to sign into their Google accounts to access the shared file when you use the Share with people and groups feature. With a Google account, the user will be able to access your deck. Navigate to the following section to discover how to provide access to users outside of Google.

Having selected your contact, you can now adjust their permissions to modify their interaction capabilities with the Google Slide presentation. Choose from three options: Viewer, Commenter, or Editor. Just click on the visible option, and a drop-down menu will appear, giving you the choice to allow your contact to view, comment on, or edit the deck. It’s quite clear, isn’t it?

Determining the right permissions for the right individuals at the right time can be a complex task.

Viewer: This will stop contacts from making changes to the slides. Once your deck is fully completed and approved, be sure to adjust the permissions to Viewer. This will prevent contacts from inadvertently editing or even deleting slides from your polished presentation!

Commenter in Google Slide presentation: The final option for feedback collection. If your contact is unfamiliar with Google Slides, direct them to our Ultimate Guide to Google Slides post for a speedy refresher! In the meantime, use the Commenter role to share your deck. This enables contacts to leave comments while restricting them from rearranging slides, changing text, or editing animations.

Editor: Ideal for teamwork and joint ventures. The editor enables you to share an editable version of your presentation. All individuals granted this permission can collaborate on the same slides simultaneously. This ensures you avoid having several iterations of the same deck.

Discover six effective strategies to enhance your collaboration experience in Google Slide presentations and maximize your online teamwork potential.

After choosing one of these permission options, you can confidently click Send. By selecting Notify people, your contact will be informed via email that they have been granted permission to access or engage with your deck.

The owner of the Google Slide presentation is prominently displayed at the top of the Share with people and groups pane. Below, you’ll find details on who has access to the deck along with the current status of their permissions. To modify someone’s permissions, simply click the yellow Share button whenever you need, and adjust the permissions through the drop-down menu provided.

To cease sharing with a particular individual:

• Tap Share and navigate to the contact you wish to eliminate.
• Click the drop-down arrow beside their name. Choose Remove.
• Hit Save.

Take note of the options to grant temporary access and assign ownership in your Google Slide presentations. By opting to grant temporary access, you have the flexibility to adjust the duration for which your contact can access your deck. Simply click on the number of days next to Access expires to adjust the expiration date. This is an excellent choice when collaborating with individuals beyond your organization, including clients or agencies. You can set the expiration date to coincide with the project’s conclusion, ensuring it aligns perfectly with the receipt of feedback and the completion of the work.

Transfer ownership of the Google Slide presentation to another user with ease. Once you’ve crafted your presentation, you may need to pass it along to the presenter, for instance. You can give someone else complete control with this option. Exercise caution when using it. After transferring ownership, retrieval is not an option unless the new owner decides to return it or grants you access permissions.

Pro tip: As the Google Slide presentation owner—whether you’ve crafted it yourself or received ownership from the original creator—you unlock additional sharing options. Upon clicking Share, a cog will elegantly appear in the top right-hand corner. You have the flexibility to decide if your Editors can modify permissions and share, or if Viewers and commenters will have the ability to download, print, and copy. Simply check or uncheck the box to proceed. Simple!

2. Sharing a Google Slide presentation through a link

This window provides how to add a link to Google Slides for your convenience:

• Hit the blue Copy link button.
• Share the link effortlessly, whether it’s in an email draft or a Microsoft Teams chat.

Only individuals who have been authorized to view, update, or comment on the deck may access this link. 

To transform this:

• Share Now
• In the Get link section, click on Change.
• Select if your deck is Restricted or if Anyone with the link can access it. 

Important: By changing a link’s setting to Restricted, only those individuals you have specifically shared with in the Share with people and groups section will have access to view the deck.

While the Anyone with link feature offers convenience, it may not provide the highest level of security. Keep in mind that the individuals you first shared the link with have the ability to pass it along to their friends, colleagues, and contacts as well. This means your presentation has the potential to be shared infinitely and reach a wide audience! If your deck includes sensitive information, it’s advisable to avoid this method.

3. Steps to publish your Google Slide presentation online

If you prefer that your viewers do not have the ability to edit your deck, sharing with groups and individuals might not be the best choice for you. Opt for the option to Publish to the web. This option transforms your deck into a non-editable format, allowing it to play seamlessly like a video, automatically advancing through each slide. The viewer will not have the ability to choose which slides to view or the sequence in which they are presented. When you choose to publish your slides to the web, keep in mind that their content will be accessible to all. Exercise caution if your slides include any confidential information. 

To do this:

• Navigate to File 
• Choose Publish to the web
• Choose Embed or Link. You may easily embed the link for your blog and website, or you can share it with your contacts.
• Select your preferred playback options for the slides from the drop-down menu located under Auto-advance slides.
• Hit Publish
• Share your deck by copying the URL or HTML.

4. Steps to download a Google Slide presentation in various file formats

Another way to share or save your slides is by downloading the deck in a different file format.

To do this:

• Navigate to the File menu and choose Download.
• Choose your desired format (Microsoft PowerPoint (.pptx), PDF Document (.pdf), or JPEG Image (.jpeg)), and your download will start immediately.
• Access your document

Although numerous formats exist, we advise against using all of them. When you download your slides as an Image, whether in PNG or JPEG format, you risk losing quality. Additionally, the presentation becomes static, and you’re limited to downloading one slide at a time. For printing or emailing your deck, downloading it as a PDF is the optimal choice to obtain a fixed version of your slides.

Google Slide presentation stands out as the most compatible choice to Slides, ensuring that the presentation’s visual appeal is preserved. There’s a possibility that your content may become corrupted or compromised, as not every feature is compatible across different file formats. Review for any adjustments and refine elements – such as eliminating animations – prior to sharing your presentation with your contacts. Discover the distinctions between PowerPoint and Slides by exploring 9 Google Slides features we wish PowerPoint included. If you’re interested in exploring alternatives to PowerPoint, be sure to check out The ULTIMATE Guide to Google Slide PowerPoint.

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5. Sending your Google Slide presentations via email as an attachment

If none of these sharing options meet your needs, there’s still one more to explore! 

Here’s how to send your slides through email:

• Choose File Opt for Email as attachment
• Enter your contact’s name or email address
• Select the file type for your deck
• Type your message and click Send

We’ve finally completed the final tip in our series for a Google Slide presentation from GraphyPix LLC. You’ve now mastered the essentials of sharing your slides. To elevate your presentations to the next level and make them truly remarkable, dive into these Google Slides video tutorials that will enhance your skills.