Discover GraphyPix LLC’s curated selection of essential keyboard shortcuts designed to elevate your Google Slide presentation. Create stunning, efficient, and polished presentations in no time! Discover our ultimate Google Slides shortcuts! Get a glance at the article below and watch your productivity soar! Download your personalized template with the ultimate Google Slides keyboard shortcuts by clicking here.
With this guide, explore some of our top methods to make the most of these time-saving Slides shortcuts:
Organizing and disbanding elements in Google Slide presentation
If your slide has overlapping elements, like a text box over a shape or a detailed bar chart, try grouping them. This way, they will remain intact and cohesive when you move or resize them. Enhancing your workflow, keyboard shortcuts simplify the process of grouping and un-grouping objects.
Begin by choosing the objects you wish to group together—there’s no limit to how many you can select. Next, hit CTRL + ALT + G to group them together. Selecting one object will now automatically select all other grouped objects as well. This allows for effortless movement across your slide. To separate your objects, simply select the group and hit CTRL + ALT + SHIFT + G.
Transferring items to the forefront and the background
Arranging multiple overlapping slide objects can be quite a challenge. It’s tough to get the perfect order in a Google Slide presentation. Imagine you have an image, a rectangle, and a text box at your disposal. Position the image at the back of the slide. Then, place the rectangle over the image. Finally, ensure the text is on top of the rectangle, bringing it to the front of the slide.
Begin by selecting the image, then press CTRL + Down (arrow) to move it to the back of the slide. Next, choose the text box and press CTRL + Up (arrow) to move it to the front. This shortcut lets you move an object, forward or backward, in precise increments. You can do it again and again. Your items are now perfectly arranged and can be moved to create your ideal layout!
Locate and substitute
This convenient shortcut will save you a tremendous amount of time. To change a term or phrase that appears more than once in your presentation, just launch Find and Replace option by pressing CTRL + H. In the Find dialogue box, enter the word you wish to modify. In the Replace with field, enter the new word or phrase. Select Replace all to implement a comprehensive update throughout your deck.
Maintain proportions during resizing in Google Slide presentation
To resize a shape while maintaining its proportions, just hold down the SHIFT key as you drag one of the corner nodes. This method is effective for every type of object in the best things to make your Google slides about, from images to text boxes!
Dedicated readers of the GraphyPix LLC blog page are likely well-informed about crafting engaging and impactful presentations with Google Slides. If this sounds like you, you might believe your content is all set for presentation. Have you considered the importance of accessibility? Exploring various methods for people to engage with your content and refining your presentation to enhance accessibility empowers you to reach a broader audience. To get started, we’ve compiled a selection of the top accessibility tools and add-ons for Google Slides.
The accessibility features of Google Slide presentations are accessible only when the viewer is directly editing or viewing a presentation on their own device. Unfortunately, these features are not available during video calls, such as those conducted over Google Meet, Microsoft Teams, or Zoom. This article concentrates solely on the accessibility of Slides presentations when they are edited and viewed directly on the user’s own computer. To fully leverage the majority of these features, it’s essential to share your deck with your audience. This article has tips to make your video call presentations more accessible.
Are you a PowerPoint enthusiast? Discover our engaging mini-series focused on enhancing the accessibility of PowerPoint presentations for individuals with dyslexia and color blindness.
Screen readers in Google Slide presentation
For many with visual impairments and other disabilities, screen readers are vital. They are an essential part of their daily lives. In Slides, press Ctrl + Alt + Z to activate screen reader support. Google offers an excellent tutorial on how to use keyboard shortcuts for Slides if you’re creating and presenting with a screen reader. When crafting presentations for screen reader users, keep in mind that they will navigate through each slide using the ‘tab’ key. The screen reader will vocalize every element on the slide. This includes titles, body text, bullet points, and image alt text. Discover more about alt text in Google Slides as you continue reading this post!
Braille display in Google Slide presentation
Google Slides presentations can be viewed and edited by people with vision impairments using a braille display. This functionality is made possible through the use of third-party braille hardware. While we haven’t had the chance to test this feature personally, we highly recommend checking out Google’s guide—it’s excellent!
Showcase slides accompanied by captions
At GraphyPix LLC, we firmly believe that a presenter’s script and slide visuals should work in harmony, enhancing the message rather than repeating it, to ensure effective communication. However, when presenting to individuals who are hearing impaired, certain aspects of your message might be overlooked, especially if internet connectivity issues lead to sound disruptions. Activating automatic captions is one effective solution. The presenter’s words will be displayed in real time at the bottom of the screen.
This feature in Google Slide presentation is exclusively available in US English, and can be accessed using the Chrome browser on a computer.
Presenting Google Slide presentation with captions made easy:
- Ensure that your microphone is activated and functioning correctly.
- Launch your presentation and select Present located in the top right corner.
- Simply hover your cursor over the slide, and watch as a bar gracefully appears. Hit the CC button.
It’s all set and ready for action! Begin your presentation with captivating captions! Additional details regarding captions in Google Slide presentations are given in this article.
Alt/text in Google Slide presentation
Alternative text serves as an essential tool for enabling individuals with visual impairments or specific cognitive disabilities to comprehend visual content, including images, drawings, and graphics in Google Slide presentations. Users of screen readers can utilize the Alt/Text tool to access the content of images while engaging with a presentation. Without Alt/Text, users will only hear the word “image,” lacking any additional context or description. Google Slides automatically generates image descriptions, but it’s crucial to verify that the text is accurate and effectively communicates the essential message of your image or graphic.
Steps to follow:
- Choose an image, drawing, or graphic to include in your presentation.
- Right-click and navigate to Alt text.
- Please provide a title and description in the pop-up window. Press OK to confirm your save.
This blog post offers valuable insights on crafting effective alt text and provides information about how do you draw on Google Slides.
Lexend font in Google Slide presentation
Introducing “Lexend,” a unique set of seven typefaces crafted specifically to enhance reading for individuals with dyslexia, making slide content more accessible. Add Lexend to your Slides library today!
Steps to follow:
- Navigate to the Font menu located in the toolbar, Then choose the More fonts option.
- Locate Lexend and, after discovering it, include it in your collection of saved fonts.
- Exciting news! Lexend is now available in Slides!
Present your content in an engaging HTML format
Google Slide presentation now offers an HTML view, allowing screen reader users to navigate an entire presentation seamlessly on a single, scrollable page. This offers a more seamless navigation experience compared to a presentation shown one slide at a time.
Steps to follow:
Use the keyboard shortcut. For Windows, Ctrl + Alt + Shift + p. You can also use it for Chrome OS. For Mac, ⌘ + Option + Shift + p. You can easily access the HTML view.
Introducing the Accessibility Checker for Google Slide presentations
This powerful tool meticulously scans your presentations to identify areas that may fall short in accessibility, such as insufficient text contrast or missing alternative text for images. Elevate your presentations and ensure they are inclusive for all audiences! These items are featured on a checklist adorned with smiley and frowny emojis. The app highlights areas for improvement or correction, but it doesn’t provide solutions for fixing them.
Steps to follow in a Google Slide presentation:
- Get the app now
- Navigate to the Add-ons section in your toolbar and choose the Accessibility Checker for Google Slides.
- The app scans your document, and then the checklist appears.
Now let’s explore about another cool feature of accessibility, which is presenter mode.
The Present mode toolbar becomes available exclusively when you are viewing a Google Slide presentation in Present mode. Simply click the white Present button located in the top-right corner of your screen to get started. To access the Present mode toolbar when your presentation starts, just move your mouse pointer over the lower-left corner of the screen. When you shift your cursor away from this area of the screen, the toolbar will fade away.
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Google Slide presentations: Navigate with Previous, Slide Selector, and Next
The Present mode toolbar features three buttons: Previous, Slide Selector, and Next. Navigate through your presentation effortlessly using the arrows. Advance to the next slide effortlessly by clicking anywhere on your screen. All you have to do is use the toolbar or the keyboard’s left arrow key to go back.
Located between the Previous and Next arrows, you’ll find a box that shows the current slide number in the Google Slide presentation. Clicking the number reveals a comprehensive list of all the slides in your presentation. This feature allows you to seamlessly navigate to any section of the deck during your presentation. This feature is perfect for bypassing specific slides or customizing your presentation to engage your audience more effectively during a conversational delivery.
Mastering Autoplay: A Quick Guide
You can easily configure a Google Slides deck to present itself automatically.
Discover how to access this option by following these simple steps in your Google Slide presentation:
- Tap the three dots on the Present mode toolbar to access the options menu.
- Choose Autoplay.
- Select the duration for which you want your slides to be displayed.
Important note: This tool does not allow you to set individual timings for each slide in your Google Slide presentation. This feature is perfect for those looking to have slides seamlessly play in the background—whether at an event or prior to a webinar. When presenting to an audience and discussing your content, it’s best to advance the slides manually. This method guarantees that you are neither hurried or restricted by autoplay and enables a more organic delivery.
Utilizing the Pointer in Google Slide presentation
In our Presentation Skills training course, we emphasize that engaging with your slides is key to delivering a powerful visual presentation. Use your Audience Attention Device (AAD, or hand!) to direct your audience’s gaze to your slides.) to highlight key elements is an effective strategy for capturing and maintaining their focus exactly where you desire. This approach ensures that they engage with your visuals as they unfold, enhancing the depth of meaning and impact of your presentation.
When you showcase your Google Slide presentation online or use a big screen, your hands may not be as effective. The Present mode toolbar includes a handy Pointer feature for your presentations in Google Slides. This tool works like a laser pointer. It lets you highlight areas of your slides, like a key data point or a crucial part of a graph.
To access the options in Google Slide presentation, simply click the three dots located on the right side of the toolbar, just like you would with Autoplay. Select the option to activate the laser pointer. Another option is to press the L key on your keyboard. Choose either option to turn your cursor into a red laser pointer. It will be easily movable across your screen with your mouse or touchpad.
Steps to include captions
With a microphone in hand, you can activate the Captions feature while presenting in a Google Slide presentation. Captions enhance your presentation’s accessibility, ensuring that participants can easily follow along, even when the sound quality falls short. Discover the significance of captions and why they matter.
Click the three dots for the Present mode toolbar option to bring up the settings menu, then select Captions preferences to enable captions in Google Slides. To enable captions, click the Toggle captions button. Or, press Ctrl + Shift + C in presentation mode.
Steps to achieve full screen mode in Google Slide presentations
Adjusting your screen size can enhance your experience when navigating multiple tabs, showcasing images, or managing several presentations simultaneously. You can leave your presentation open-ended. Alternatively, you can minimize your presentation and effortlessly return to it after showcasing your other tabs or images. Incredibly smooth!
Adjust your presentation to either use the full screen or fit your browser window in Google Slide presentation. Select the Exit/Enter full screen option in the menu. Or, use Ctrl + Shift + F to switch between the settings.
Discover how to effortlessly switch Google Slides into full screen presentation mode simply by modifying the URL! You can skip the hassle of clicking the share button and deciding on your presentation mode. To switch things up, replace “/edit#slide=id” at the end of your deck’s URL with “present?slide=id” and press Enter. Your slides will automatically play in full screen mode, allowing you to navigate effortlessly using your keyboard or mouse. The only difference is that you can’t exit this mode. You can’t revisit your Slides deck or check your speaker notes.
Steps to conclude your presentation in Google Slide presentations
When you reach the conclusion of the presentation, either select the Stop Presenting button from the options menu or press the Esc key on your keyboard.
And that concludes our journey of accessibility features for Google Slide Presentation presented by GraphyPix LLC! If you found this blog post helpful, be sure to explore more insights from our Google Slides experts: Discover how to input animations in your Google Slides presentation or learn about editing the color contrast for Google Slides Master and Layouts. If you’re ready to improve your skills, see our guide to Google Slide presentation.